AI-Native Procure-to-Pay
Ditch the triplicate books.
Automate everything.
APFlow replaces manual POs, paper receipts, and spreadsheet tracking with AI-powered Accounts Payable, Procurement, and Expense Management — all in one dashboard.
4,000+
Invoices/month automated
< 2 min
Per invoice processing
70%
Reduction in AP costs
$0.50
Per invoice — no licence fees
Why APFlow wins
The problems we solve
No more triplicate PO books
Create, send, and track purchase orders digitally. Link them to invoices and goods receipts automatically. Ritchies Transport ditched their old-school books for good.
Receipts from photos — not shoeboxes
Staff snap receipts on their phone. APFlow reads them with AI, routes for approval, and schedules reimbursement. No more WhatsApping photos to accounts.
3-way matching, zero effort
Invoices are automatically matched to Purchase Orders and Goods Receipts. Exceptions are flagged instantly — errors caught before payment, not after.
One dashboard, full visibility
See every invoice, PO, expense claim, and vendor status in real time. From Auckland depot to Christchurch workshop — everything visible in one place.
Supplier onboarding & compliance
Onboard vendors with digital forms, verify tax IDs and bank details, and track compliance status. No more scattered spreadsheets.
Scales with your growth
Whether you process 400 or 4,000 invoices a month, APFlow scales on the same infrastructure. Oceania Healthcare and Griffin's Foods trust automation at scale.
Modules
Everything in one platform
Accounts Payable
Invoice OCR, 3-way matching (PO + GRN + Invoice), approval workflows, and ERP export. AI reads any format — PDF, photo, email.
Procurement
Digital purchase requisitions, supplier catalog, PO creation and tracking. Replace triplicate books with one-click orders.
Expense Management
Mobile receipt capture, automatic mileage calculation, approval routing, and reimbursement scheduling. No more photo-sharing to accounts.
Vendor Management
Supplier directory, onboarding workflows, compliance tracking, and spend analytics. Know every vendor's status at a glance.
Fraud Detection
Duplicate invoice detection, vendor mismatch alerts, and anomaly flagging. Catch errors before money leaves the building.
Real-Time Dashboard
AP aging, cash flow projection, spend by category, and team productivity. One view across every depot, route, and department.
How it works
From chaos to clarity in 5 steps
Capture
Upload invoices, snap receipts, or forward vendor emails. AI extracts everything automatically.
Match
3-way matching links invoices to POs and goods receipts. Exceptions surface instantly.
Code
AI suggests GL accounts and cost centers. One-click acceptance or manual override.
Approve
Rules-based routing sends invoices to the right approver. Auto-approval for recurring spend.
Export
Push approved invoices to your ERP with full audit trail. SAP, Oracle, NetSuite, Xero — ready.
See it in action
Explore the live demo with Ritchies Transport data — invoices, POs, expenses, and vendor management.